Supply Chain

Manage suppliers, materials, purchase orders, stock receiving, goods verification, supplier payments, and reconciliation.

What does Supply Chain cover?

The Supply Chain module manages everything involved in procuring goods for your business — from selecting suppliers and ordering materials to receiving deliveries, verifying quantities, making payments, and reconciling documents. It gives you end-to-end visibility into your procurement process and helps ensure that what you ordered is what you received and what you paid for.

How the procurement flow works

The standard procurement workflow in Eleo follows these stages:

1. Create a Purchase Order (PO) — Send a formal request to a supplier specifying the items, quantities, and expected prices.
2. Receive Goods (GRN) — When the delivery arrives, record what was actually received using a Goods Received Note, noting any discrepancies.
3. Match Invoice — Compare the supplier’s invoice against the PO and GRN to ensure quantities and prices match.
4. Make Payment — Pay the supplier against the verified invoice, either in full or via installments using a payment plan.
5. Reconcile — Perform three-way matching between PO, GRN, and invoice to close the procurement cycle and flag any unresolved discrepancies.

Key features

• Suppliers — Maintain a directory of suppliers with contact details, bank information, and performance tracking.
• Materials — Track raw materials and ingredients alongside finished products, with categories and stock levels.
• Purchase Orders — Create and track formal purchase orders with line items, pricing, and delivery dates.
• SmartStock (Receiving) — Record incoming deliveries with detailed quantity, pricing, and logistics tracking.
• Goods Received Notes — Verify delivered goods against purchase orders and record discrepancies.
• Invoices & Payments — Manage supplier invoices, record payments, and handle credit notes.
• Reconciliation — Three-way matching of PO, GRN, and invoice documents to ensure accuracy.

Getting started

• Add your suppliers — Start by creating supplier records with their contact and payment details.
• Set up your materials — Add the raw materials and ingredients you purchase regularly.
• Create your first PO — Place a purchase order with a supplier to begin the procurement cycle.
• Receive a delivery — When goods arrive, use SmartStock to record what was received and update your inventory.